by Andrew Whiteman
If you are a new user of QuarkXPress, then this article may just point out some of the mistakes you may be making. So read through our list of common errors made by QuarkXPress user and see how many of them you yourself are making!
Whenever you create a new project in QuarkXPress, the New document window appears. Beginners will often create a new project and click OK without paying much attention to the settings in the New Project dialogue. Quark keeps the settings from the last project you created. If these are inappropriate for the document you are about to create, change the page size, orientation, margin and column guides as necessary.
People who are new to QuarkXPress will often shy away from placing content on the margin guides, leaving a little gap instead. They are mistaking the blue margin guides for the edges of the page. In fact, the edge of the page is indicated by the outer black frame.
Another common error is excessive use of ruler guides. These are created by dragging either the vertical or horizontal ruler onto the page and can be used to align elements using Quark’s handy snap-to-guides features. Snapping two elements to the same guide ensures that their edges are aligned. This is a great feature when used in moderation. However, a lot of users create so many guides that it becomes difficult to see which guide relates to which element on the page. In general, guides are quicker to use but measurements are more accurate.
A classic error beginners make when using guides to align objects is as follows. They drag a guide and align it (by eye) with one of the edges of a box then they snap a second box onto the guide. This means that only the second box is actually snapped to the guide. Remember that both boxes need to be snapped to the guide to get the full benefit from them. Since one of the edges of the original box was used as a reference point for the guide, it will be almost aligned but not quite: it just needs to be moved slightly until it actually snaps to the guide. Position the mouse pointer over the appropriate middle handle of the box until the cursor changes to a pointing finger. Click and drag the handle so that it snaps to the guide. (If necessary, move the handle away from the guide and then back onto it to feel the magnetic snap.)
The automatic text box feature in QuarkXPress can be activated when creating a new project: you just click on the check-box marked “Automatic Text Box”. It allows us to go into something approaching word processing mode. It should be used when creating multi-page documents consisting mainly of text such as a report or book.
The automatic text box feature is great for long documents. However, you will often see QuarkXPress users activating this option when creating short documents or even documents consisting of a single page. They make the assumption that all the feature does is to save them the trouble of creating a text box. In fact, if the text box ever becomes filled with text (which can easily happen as you experiment with different text formats), a new page is immediately generated and your single page document becomes a two page document.
The text box tool can also be a source of confusion among people who have recently started using QuarkXPress. The text box tool is used to create text boxes. It can’t be used for anything else. However, you will often see new users attempting to use it to edit the text within the box. In fact, the content tool is the only tool which can be used to edit text.
Another popular type of confusion with the QuarkXPress tools is when to use the Item tool and when to use the Content tool. One often sees beginners trying to edit or import text while the Item tool is selected. Like the text box tool error, it’s not such a biggie since sooner or later you will remember that you have to select the Content tool before you access the text inside the box.
You will often see new QuarkXPress users highlighting the Item tool when resizing text or picture boxes. This is not necessary since resizing a box can be done whether the item or content tool is selected.
QuarkXPress newbies will often create more text boxes than they need to (This box is for my heading, this one is for my subheading, and so on…), forgetting that the format of text can be changed as many times as necessary within the same box. Separate text boxes need to be created only where the attributes of different blocks of text cannot be accommodated within the same box: for example, a heading spanning two columns above a two column story.
In QuarkXPress, unless a text or picture box is given a frame or background fill, it will not print. Yet many Quark users insist on carefully setting attributes like the vertical alignment of the text within the box. Remember, there is no box there: all that matters is the text inside the box. QuarkXPress has a print preview feature which is obtained by pressing F7. This shows the elements that will actually print and hides all guides and design frames. Using this feature can help to remind new users which elements are printable and which are simply visual aids.